NTC Encoder & Decoder Replacement

Created: 12/5/2013
Opportunity Number:
Contract Vehicle:
Closing Date:
Brief Summary:

UPDATE 24 DEC 2013: The purpose of this update is to:

1)Provide a consolidated list of answers to questions received from industry, including those received since 12 Dec 2013. This will be the final Q&A posting for this RFI.

All other information, including the RFI response date of 10 JAN 2014, remains unchanged.


UPDATE 13 DEC 2013: The purpose of this update is to:

1) Provide answers to questions received from industry to date,

2) Establish a deadline for all future questions of 2:00PM (EST) 18 Dec 2013,

3) Establish a response date to the to the questions submitted by industry of, no later than, 2:00PM (EST) on 23 DEC 2013; and

4) Update bullet 1(a) of the Program Description Section of the RFI to clarify the desired video connection capability for this requirement.

All other information, including the RFI response date of 10 JAN 2014, remains unchanged.


UPDATE 09 DEC 2013: The purpose of this update is to inform STOCII contractors that a Federal Business Opportuities (FBO) Source Sought Notice, under Solicitation Number W900KK-14-R-KOL0001, for this requirement was issued on 05 Dec 2013. The FBO Notice is part of the market research effort for the NTC Encoder & Decoder Replacement requirement. The FBO Notice was issued under NAICS 333318 - Other Commercial and Service Industry Machinery Manufacturing but is now being amended to NAICS 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. The change in NAICS is in an effort to more closely align this requirement to industry capabilities.



PROGRAM DESCRIPTION: The U.S. Army Program Executive Office for Simulation, Training and Instrumentation (PEO STRI), Program Manager Training Devices (PM TRADE), Product Manager Combat Training Instrumentation Systems (PM CTIS) has a requirement to procure equipment for the Life Cycle Replacement of the current Audio and Video encoders/decoders located at the National Training Center (NTC), Fort Irwin, California.

This effort will be for the procurement of the equipment only, and will not include installation, New Equipment Training (NET), or integration/testing support.

1. The major requirements are:

a.Video:Connection via BNC, capable of supporting both standard definition (SD) and high definition (HD).

b. Audio: 3.5mm Stereo.

c. Durability: Outdoor use, rugged, can withstand temperatures ranging from, at least, 0-150 degrees Fahrenheit.

d. Shall have the ability to be connected to existing infrastructure (Ethernet switch via RJ45) and follow the current transport methods.

e. Access to the encoder or decoder shall be password protected.

f. Encoders or Decoders shall be single channel.

2. Quantity required.

a. Encoders: 47 each

b. Decoders: 45 each

Background Information:

The Audio and Video Encoders and Decoders are utilized in numerous components of the National Training Center - Instrumentation System (NTC-IS) to include, but not limited to, the Mobile AAR Vans, Mobile Video Units, Closed Circuit TV, Live Fire complex, 52 ID Headquarters, Independent News Network, and Building 990 at the NTC. The Audio and Video Encoders and Decoders provide the means to encode and decode video between remote sites and the Central Instrumentation System in Building 990. The current Audio and Video Encoders and Decoders have reached end-of-life and are no longer sustainable.

ACQUSITION APPROACH: The Government anticipates a Firm-Fixed-Price (FFP) effort utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. The delivery schedule will be for no more than six (6) months after award. RDT&E funds are NOT available for this requirement. The Government does not plan to conduct an Industry Day for this effort.

RESPONSES: Responses shall include a capabilities statement (limited up to 5 pages including the cover sheet) that includes company information to include: name, address and URL, whether the company is a manufacturer or distributor, business size and:

a) A description of the product detailing how the offered product meets the above requirement’s,

b) Product summary of existing fielded capabilities currently in use in a military/Government operational/training environment supporting the same or similar requirements,

c) Rough Order of Magnitude (ROM) of the cost of the equipment,

d) Evidence of being capable of meeting a 6 month after contract award delivery schedule,

e) Feasibility of fielding in 3 months, and

f) Small Businesses expecting to be a prime contractor for this effort, state how it will meet the limitations on subcontracting as set forth in FAR 52.219-14.

All responses shall be sent via email to Nauman.A.Ansari@us.army.mil. The deadline for submitting capability statements is 2:00PM (EST) January 10, 2014.

DISCLAIMER: This notice does not constitute an Invitation for Bid (IFB) or a Request for Proposal (RFP) and is not a commitment by the U.S. Government to procure subject products. The Government does not intend to award a contract on the basis of this notice or reimburse the costs incurred by potential offerors in providing the information requested herein. Feedback and/or evaluation information will not be provided to any firm regarding their individual capability statements.

Contracts POC:

Mr. Nauman Ansari
(407) 208-3371

Technical POC:

Mr. Frank Lumley
(407) 384-3612